Salaries are paid in the employee's profile on the Payroll tab.
Remember that an employee's salary in RemOnline can consist of several parts:
Current balance. Here, you can see the employee's current balance, which consists of the accrued and paid salary to this employee.
Please note that the current balance is not affected by payroll calculation. The calculated amount will be displayed on the right until you accrue payroll.
An employee's balance can be in three modes: We owe employee (negative number), You`re settled up (zero), and The employee owes us (positive number).
Estimated amount to pay. This displays the amount we owe the employee on the balance sheet + the amount of the calculated part of the salary that we have not yet accrued to the balance sheet. This indicator was created for convenience, enabling you to make partial salary payments.
On the right, you can see the calculated and accrued salary status for the last three months, including the current one. Remember that payroll accruals are performed on the Finance > Payroll Accruals page. Find more information in this article.
Note: you can pay your employees regardless of whether you have made accruals. You can pay salaries twice a month or weekly (according to your company processes), but it is only possible to make the current month’s accruals in the next month.
To make a payment, click the + Payment button.
Enter the amount to be paid. Please note that this field is automatically filled with the entire estimated amount payable, but you can change it.
Next, specify a cashbox. If necessary, change the comment and select a cash flow item. Click Create.
Done! The amounts on the Payroll tab have automatically changed according to the payment amount. And the payment itself is displayed in the cashbox and on the Balance tab in the employee's profile.
How to pay salaries daily, weekly, or for another period
You can pay salaries at any time: daily, weekly, twice a month, once a month, etc. So, you don't need to make accruals to pay salaries.
For example, you set up a monthly rate of 1,000 for an employee (the last day of the month is the payday) and added a bonus for the “To seller for the product”. But in your company, all earned bonuses are paid weekly.
At the beginning of the month, the employee has not yet sold anything, so the Accrual for the current month is 0, the Current balance is 0, the Estimated amount to pay is also 0.
The first week passes, during which the employee made sales and earned 200 in bonuses. Then, Accruals for the current month — 200, Current balance — 0 (because there were no accruals), Settlement amount to be paid — 200 (200-0=200).
You make a salary payment of 200. The accrual amount remains unchanged - 200 (because there has been no accrual so far). The current balance is now - 200. The employee owes us because there was no accrual to indicate that we owe the employee. The estimated amount to be paid is 0 (200-200=0).
This continues until the end of the month. That is, every week the employee is calculated and paid a salary for his sales, but this amount is not accrued, so the amount “Employee owes us” in the Current Balance Sheet increases. In the end, you have paid the entire calculated amount (4 weeks of bonuses and the rate).
Therefore, on the last day of the month, Salary will look like this: Current balance and To be accrued - the entire amount earned by the employee for the month, and the Estimated amount to pay - 0. On the first day of the next month, you make an Accrual, after which the Current balance is equalized and a new payroll cycle begins.