To set up a base salary, navigate to the Payroll Calculation Rules tab in the employee's profile.

Remember that you can set up additional payroll rules for specific actions, such as performed services, sold products, and processed leads. Find more information about setting up and working with commissions in this article.

Learn more about how payroll is calculated and accrued in this article.

1. Go to the employee's profile -> Payroll Calculation Rules tab and click the + Base Salary button.

2. Select the base salary type.

Please note that all three types of base salary can work simultaneously, i.e., you can combine monthly and daily base salaries, for example.

Note: base salaries are calculated from 23:59 to 00:00 the next day according to the company's time zone specified on the Settings > General page.

Set the Start date of the base salary, i.e., from which month the base salary calculation will take effect.

Automatically, this field will be filled with the month and year specified in the “Hire date” field in the employee's profile, but you can change them.

Please note that base salaries cannot be calculated for the previous period. If in February 2023, you specify the Start date of the base salary as January 2023, the base salary will not be calculated for January. It works similarly if you create a base salary on February 10, 2023, which should be calculated on the 5th and 25th of the month. The calculation for the 25th will be performed after the end of the day. And the calculation for the 5th will not happen.

Next, select the date you want to calculate the base salary and specify its amount. If your company makes payments in parts throughout the month, click the + Add Calculation Day button and specify the date and amount of the calculation.

E.g., you can have the entire amount calculated on the last day of the month, or it can be calculated in parts (part 1 on the 5th day and part 2 on the 25th day).

If necessary, add a Description and click the Create button.

The created base salary will be displayed in the table. If you plan to change the base salary for an employee in a certain period of time, you can immediately create this new base salary, which will contain the new amounts and the start date. Then, the previous base salary will automatically have an end date (the same month as the new base salary).

Daily and Hourly base salaries work only if you have a configured employee work schedule where you specify how many days or hours a particular employee works.

Specify the start date, i.e., the date from which the base salary calculation will take effect.

Please note that for daily and base salary, you do the calculations for previous periods. For example, you create a base salary in December but want it to be calculated for an employee starting in September. To do this, you need to set the start date in September. If the employee has had a work schedule set since September, all previous working days or hours will be automatically calculated after setting the base salary. If the employee has no work schedule configured in RemOnline, you can set it up, and the base salary will also be calculated.

Note: if you set a schedule in an already accrued month, the calculation will take place in the current month in the form of adjustments since we cannot change the accruals of previous months. If the month has not yet been accrued, the corresponding calculations will simply be added to that month.

Next, specify the moment of calculation: Every day or Last day of the month, and set the base salary amount per day or hour.

If necessary, add a Description and click the Create button.

The created base salary will be displayed in the table. If you plan to change the base salary for an employee in a certain period of time, you can immediately create this new base salary, which will contain the new amounts and the start date. Then, the previous base salary will automatically have an end date (the same date as the new base salary).

To set up a paid sick leave, vacation, or day off, click the + Non-working days button.

Please note that employees must have their work schedules set up for the correct calculation. This is where you specify sick leaves, vacations, and days off for employees.

Select the type of base salary for which you want to set up the calculation of non-working days. Please note that if the selected base salary type is not set up for the employee, the non-working days will not be calculated.

Also, depending on the selected base salary type, the settings for calculating non-working days will differ accordingly.

Specify the start date for calculating non-working days. For a monthly base salary, all non-working days will be calculated on the last day of the month. Calculating non-working days does not depend on the configured rules for calculating the monthly base salary.

Below, specify the amount for each type of non-working day. It can be “Cost of 1 working day" or a certain fixed amount. The formula calculates the cost of 1 working day: The amount of the base salary divided by the number of days in the work schedule or by the total number of days in the month (if you do not use a work schedule for employees with a monthly base salary). You can also make paid sick leave and vacation days but put 0 for day off, for example.

Note: These amounts reduce the total payment in the monthly calculation of non-working days.

Click the Create button. The created calculation will be displayed in the table. If you change this calculation for an employee after a certain period of time, you can immediately create a new one, i.e., specify new amounts and the start date. After that, the previous calculation will automatically have an end date (the same date as the new calculation).

Specify the start date for calculating non-working days. For daily and hourly base salaries, you can choose the moment of calculation: Every day or on the Last day of the month.

Below, specify the amount for each type of non-working day. It can be a "Daily rate" or a certain fixed amount. You can also set up paid sick leaves and vacations, but put 0 for day off, for example.

Click the Create button. The created calculation will be displayed in the table. If you change this calculation for an employee after a certain period of time, you can immediately create a new one, i.e., specify new amounts and the start date. After that, the previous calculation will automatically have an end date (the same date as the new calculation).

Double-click the base salary in the table to delete it and click the delete button.

Please note that deleting a base salary does not delete all previous calculations made before the base salary was deleted. Deleting a base salary simply terminates its operation from the moment of deletion.

Deleted base salaries are crossed out in the table.

To edit a base salary, delete the incorrect one and create a new one.