The Asset Profile

Find out what information is stored and displayed in the Asset Profile

Amalia avatar
Written by Amalia
Updated over a week ago

Important: Assets may have different names (Vehicle, Device, Appliance, Tool, Shoes, Garment) depending on the type of business you choose when creating your account.

When creating Assets, every new Asset you create for your client or business will have its own profile in the system. You can assess the Asset profiles directly from Orders (just click a serial number in the Asset scorecard), or on the “Inventory > Assets” page (double-click a title).

A title line at the top of the screen shows the full name of the Asset (Group, Brand, Model, Modification), and a serial number / IMEI of the Asset.

The “General” Tab

This tab contains the following details filled when creating the Asset:

Image field is for uploading a relevant image or a photo of the Asset.

Note: maximum allowable image size is 5MB, supported image formats are JPG, PNG.

Warehouse field shows its current location.

Owner field shows the information about the owner. When the Asset is the property of a client, this field also includes a corresponding card.

Group field shows a group the Asset is related to.

Brand field shows a brand of the Asset that comes under a selected group.

Model field shows a device model that comes under a selected brand.

Modification field shows the type of modification that comes under a selected device model.

The following fields: “Group”, “Brand”, “Model”, “Modification” сan be set up on the “Settings > Directories > Assets” page. Learn more about the Asset Directory in this guide.

Comment field shows notes or commentary on the Asset.

All of these fields are system fields that will be displayed for each of your Assets, based on the Asset form configuration. System fields in the Asset profile can be rearranged on the “Settings > Forms Editor > Assets” page. Information on Assets from the “General” tab cannot be edited when the “Forbidden edit after creation” checkbox is enabled.

The “Orders” Tab

Here you can find a list of Orders that include that Asset, backed with the following information: Order number, Status, Malfunction, Date and time of creation, amount Paid by the client.

Click the Order number or double-click the line you need to open the Order profile.

Press “+ Order to create a new Order and automatically complete the Asset-related data and available information about the client.

The “History” Tab

Here you can monitor the history of movements for each of your Assets.

The “Document” column shows the date and time of the Asset transfer / write-off and its destination. The “Employee” column shows the name of a responsible employee, and the “Description” column shows the previous and current physical location of the Asset.

Every tab has its own button labeled “More” for you to transfer Assets or write-off Assets in just a few clicks.

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