In RemOnline, you can set up an employee Schedule — a tool for planning workdays and hours. It can be used to plan working hours and calculate salaries for a day or hours worked. The schedule can be set up for the past, present, or future, as this is planned time.

But life rarely goes according to plan: employees may start or finish work earlier or later than planned. To reflect the real picture, use the Timesheets — an actual schedule with worked hours, based on which payment is calculated. Therefore, the Timesheets can only be set up for the present or past, as it reflects the actual hours worked.

For even more accurate accounting, there is a Time Tracking feature that allows you to record the start and end of the working day in real time.

With this employee schedule, you can:

The time tracking feature comes in handy when the actual situation differs from the planned schedule. For example:

The mechanic works on an hourly basis. The employee arrived an hour earlier than the scheduled shift and stayed an extra hour due to a complex repair. Thanks to time tracking, his salary will be calculated exactly for the hours actually worked.

The administrator controls the time. The administrator saw that the salesperson did not show up for their shift and corrected the data in the timesheets. Thus, the salary for that day will not be calculated.

Working on a day off. If an employee takes a day off, the tracking feature allows you to record this in the timesheets so that the shift can be compensated later.

However, if your team always sticks to the schedule, there is no need to change anything. You can continue to use only the Schedule, and this will be sufficient for planning and calculating salaries. However, if there are frequent deviations from the plan, it is better to use the Timesheets and Time Tracking. This will allow you not only to track actual hours, but also to compare them with planned hours to get a complete and accurate picture.

Learn all about setting up and editing an employee's work schedule/timesheets in this article.

Go to Settings > Employees and open the desired profile on the General tab. Here you can activate time tracking by simply checking the “Enable time tracking” checkbox.

This is a simple tool that allows employees to record their actual working hours themselves. If necessary, the recorded time can be edited in the Timesheets thanks to the enabled “Can edit timesheets” permission.

After activating the feature, a work time counter will appear in the upper right corner. To start counting, click the start (“>”) button and select a location if you can work in multiple locations.

To stop counting, click pause.

A work time timer will appear on the main screen of the mobile app. To start counting, click the start button (“>”) and select a location. To stop counting, click pause.

Please note: in this case, time tracking is not tied to the duration of specific services or tasks, but is used to record an employee's time spent at their workplace in a specific location.

All recorded time is automatically added to the timesheets.

⭐️ Important: the work schedule is available for all subscription plans. The Timesheets and Time Tracking features are available starting with the Startup plan.

In all cases, except for the complete absence of a Schedule, Timesheets, and Time Tracking, salaries are calculated based on the Timesheets. If necessary, it can be edited — to do this, the user must have the “Can edit timesheets” permission.