In this article, you will learn how to fill out employee schedules and timesheets in RemOnline. We will look at step-by-step settings for working and non-working days, auto-fill options, editing schedules, and using group actions for bulk data updates. Use this guide to efficiently organize time tracking in your company.

First, you need to add employees to the location's employee schedule, depending on whether they work in one location or several.

There are two ways to add an employee to the location schedule.

Method 1. Go to the employee's profile. In the “Employee works in” section, check the locations where they work.

Method 2. Go to the location. In the “Employees” section, check the employees you need in the “Employee hours” column.

1. Go to the My company > Employee hours section.

2. Select the desired location and calendar — Schedule or Timesheets.

Employee hours are set separately for each location.

2. Select the display type Week or Month, as well as the time period for which you want to create a Schedule/Timesheets. You can switch between weeks/months or return to the current date with one click.

Important: The location's non-working days are displayed as gray shaded blocks. Information about non-working days is taken from the location settings in the “Opening hours” section.

3. Double-click on the date for which you want to set working hours and select the employee's working day type:

Working day — when you select this type, you can set one or more working hour intervals.

For example, you can set the first interval from 9:00 a.m. to 1:00 p.m. and the second interval from 2:00 p.m. to 6:00 p.m. This way, the schedule will show when the employee's lunch break is scheduled.

Please note: you can only enter working hours up to the current moment in the timesheets — for the time actually worked.

If time tracking is enabled, it will take precedence over the time entered in the timesheets.

For example, an employee has a day off, but the time tracker was turned on. In the timesheets, the day is then automatically changed to a working day and the time count starts.

If an employee works in several locations, they will be able to select a location to the right of the time interval. This is useful when an employee works in one location for the first half of the day and in another location for the second half.

Note: If your locations are in different time zones, you need to specify the local time.

E.g., one location is in the UTC-8 time zone (San Francisco) and the other location is in the UTC-5 time zone (Brooklyn). You want to set up half a day in one location and half a day in the other location while you are in the San Francisco location. In this case, you must set the interval from 9:00 am to 1:00 pm in the San Francisco location, and from 4:00 pm to 9:00 pm in the Brooklyn location (minus three hours due to the time zone difference). To avoid constantly calculating the difference, you can set up working intervals for the first location, and then move to the second location and finalize the schedule.

If Time tracking is turned off, each working day is transferred from the schedule to the timesheet a little after midnight.

The employee column next to each name displays the total number of working hours for the week or month: in the schedule, these are planned hours, and in the timesheets, these are actual hours worked.

Non-working day — when you select this type, you can set sick leave, vacation, day off, or simply a day when the employee is not working.

By default, non-working days with the type Sick, Vacation, and Day off are paid, but if necessary, you can check the “Unpaid” box. This means that if you have set vacation at your expense for an employee, these days will not be displayed in the salary estimate and will not be counted accordingly.

Important: to set up salary calculation for sick leave, vacation, or days off, you need to add the appropriate rule in the employee's profile.

Sick Leaves are displayed as red blocks, Vacation Days are in green, Days off are in orange and Non-working Days are displayed as empty cells.

Please note: non-working days are transferred from the schedule to the timesheets at the beginning of each such day.

Autofill helps you fill out schedules/timesheets for employees much faster and more conveniently. It works when filling in both working and non-working days. Let's look at both options.

1. Check the “Autofill the schedule through” checkbox and select the date to which the same working hours intervals should be automatically applied.

Please note that auto-fill is only available if the working hours interval is within 1 day.

2. Select the pattern for autofill and click the “Save” button. The first number in the pattern is the number of working days, and the second number is the number of non-working days.

For example, if an employee works Monday through Friday, then select “scheme 5 through 2.” If an employee works in shifts, then select “scheme 2 through 2.”

1. Select the “Autofill the schedule through” checkbox and select the date until which the same non-working days should be automatically set for this employee.

2. Click the “Save” button.

1. Double-click the cell from which you want to clear the work schedule.

2. Select a Non-Working Day, and then select the “Non-Working” type.

3. Check the “Autofill the schedule through” checkbox and specify the day to which you want to clear the work schedule.

Done! The work schedule for a specific employee has been cleared and can be filled in with the correct data.

To edit or delete a schedule, double-click on the desired cell. Make your changes and save them, or click the delete button.

Please note that if you have set up a daily or hourly rate for an employee, their salary will be recalculated according to the changes in the timesheets:

In the employee schedule/timesheets, group actions are available for mass editing or deletion.

Click on a cell to select it for group actions. You can select other cells in the same way. After selecting the desired cells, buttons for mass editing or mass deletion appear at the bottom of the panel.

Important: RemOnline only remembers your selection within the selected period display format.