It’s common for one company to operate under several legal entities — to separate activities, manage finances more effectively, or meet legal obligations. That’s why you can now add multiple legal entities to your RemOnline account, helping you streamline invoice management and ensure accuracy in printed documents. This update also lays the groundwork for future improvements of integrations with Fakturownia, QuickBooks Online (QBO), and Xero.
Adding Legal Entities
In Settings > General, you can now add multiple legal entities and assign them to your locations.
Each legal entity can include a wide range of details: name, registration and TIN/VAT number, contact information, address, and payment details such as bank name, IBAN, SWIFT/BIC, and any other necessary information.
Even if you have only one legal entity, we still recommend adding it in the settings, as this allows you to specify more details about your company than before.
A legal entity becomes available for use in invoices and printed documents only once it is assigned to a location. One legal entity can be assigned to multiple locations. However, each location can have only one legal entity assigned.
Legal Entities in Invoices
Invoices now include a new Legal Entity field. This means you can choose which legal entity to use when issuing each invoice to your customers.
Naturally, you can also filter your invoices by legal entity and export them separately when needed.
Since invoices in RemOnline are not tied to specific locations, you’ll need to select a legal entity when creating each invoice. However, you can define a default legal entity in Settings > General.
To keep invoice numbering organized, you can also set up separate numbering templates for each legal entity:
If no legal entity is specified, the general numbering template is used.
If a legal entity is specified, the invoice will follow that entity’s custom template.
Keep in mind: Orders, tickets, and jobs are always linked to locations. So when you create an invoice from an order, ticket, or job, the legal entity assigned to that location will automatically be used.
Legal Entity Variables in Print Templates
A new set of variables is now available in Settings > Print Templates, allowing you to display legal entity information in your documents:
{Legal Entity Name}
{Legal Entity Registration Number}
{Legal Entity TIN}
{Legal Entity Address}
{Legal Entity Country}
{Legal Entity State}
{Legal Entity City}
{Legal Entity Address Line 1}
{Legal Entity Address Line 2}
{Legal Entity Postal Code}
{Legal Entity Email}
{Legal Entity Phone Number}
{Legal Entity Bank Name}
{Legal Entity Bank Address}
{Legal Entity IBAN}
{Legal Entity SWIFT}
{Legal Entity Additional Payment Info}
{Legal Entity Additional Info}
If you're using these variables in templates for orders, tickets, jobs, or sales, the values will come from the legal entity assigned to the corresponding location. For invoice templates, the variables will pull data from the legal entity selected in the invoice.
Share Your Thoughts With Us
We’d love to hear what you think about this update. What do you like? What’s missing? How can we improve?
Your feedback helps us make RemOnline better every day. If you have any questions or suggestions, feel free to contact our Support team via chat.